Skip to content
New issue

Have a question about this project? Sign up for a free GitHub account to open an issue and contact its maintainers and the community.

By clicking “Sign up for GitHub”, you agree to our terms of service and privacy statement. We’ll occasionally send you account related emails.

Already on GitHub? Sign in to your account

Guidance for onboarding new co-organizers #18

Open
maelle opened this issue Oct 12, 2020 · 10 comments
Open

Guidance for onboarding new co-organizers #18

maelle opened this issue Oct 12, 2020 · 10 comments

Comments

@maelle
Copy link
Contributor

maelle commented Oct 12, 2020

@yabellini @hfrick I am trying to add this, can you tell me whether this is correct?

Once one has found a co-organizer (yay!) the steps are

Point the co-organizer to guide.rladies.org

Internally have the organizer get access to necessary account (e.g. give them tweet access via tweetdeck if relevant).

@yabellini
Copy link
Member

The point you listed are ok.
The formal process now it is that you inform to [email protected] about the new organizer so the leadership team can add to Slack, the organizer update the Current Chapter with their name (I help with that task in case git isa problem) and ask by email to add to the forward's list of the email chapter.

@maelle
Copy link
Contributor Author

maelle commented Oct 12, 2020

should one still first update the list on meetup?
and do you agree that one sends the email both to [email protected] and [email protected]?

Thank you!

@yabellini
Copy link
Member

yabellini commented Oct 12, 2020

I think the first step has to be to inform Global Team that there is a new member. But you can do all this thing together.
As I see the process, it would be better if they only have to send an email to [email protected] and the global team triggers a process where internally we notify ourselves what we have to do (add to Slack, add to GitHub, add to the forward list of the email) without the need for the organizer to be sending several different emails. that process also explain how to add to meetup and update Current Chapter (Global Team can help with that also).

@maelle
Copy link
Contributor Author

maelle commented Oct 15, 2020

Do I follow correctly that the process you are describing does not exist yet?

So in the end the guidance would be "add the organizer to Meetup yourself and inform the global team by emailing [email protected]" or whatever email address @hfrick & @PatriLoto end up requesting (by email 😉).

But we'd also need a process, documented in the guide, for the onboarding team to deal with such requests.

  • Slack
  • GitHub
  • email
  • current-chapters.csv

Is this something that needs to happen in the context of other changes or can it happen now?
In the meantime, what should the guidance for organizers be?

@maelle
Copy link
Contributor Author

maelle commented Oct 22, 2020

On meetup @PatriLoto can you please confirm that any organizer of a chapter can add new organizers themselves without having to ask you or other volunteers in charge of the Meetup pro account?

@yabellini
Copy link
Member

Yes, you are correct, that process doesn't exist yet. Leadership Team is the only one who can read [email protected] so when a person asks me to add someone to slack, Github, and/or to the email, I ask if they have already notified [email protected] if they say no, I ask them to send the email. If they tell me yes, I take their word for it and add to Slack/email/Github.

@rivaquiroga
Copy link
Member

Hi, everyone!
The "How to onboard organizers?" section of R-Ladies organizational guidelines points to this issue.
If I understand correctly the previous conversation here, the stepts are:

  1. write to [email protected] to inform about the new organizer
  2. add them to the current chapter csv (but... Is this something I can do in the meantime, or I have to wait for some kind of answer?)
  3. add them to Meetup as a co-organizer
  4. write to [email protected] to ask for the email account

Is that right?
Thanks!

@yabellini
Copy link
Member

yabellini commented Sep 24, 2021

The Global Team will answer you asking the new organizer fill a form so we can invite them to the slack, give github permission, etc.
We no longer provide personal emails so no need to do point 4.
You don't need to wait for the answer to add them to the csv.

@rivaquiroga
Copy link
Member

thanks!

@maelle
Copy link
Contributor Author

maelle commented Nov 5, 2021

Is the current process stable enough to be documented or should I wait a bit?

Sign up for free to join this conversation on GitHub. Already have an account? Sign in to comment
Projects
None yet
Development

No branches or pull requests

3 participants