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Amendment to Introduce a Council Member of Communication Control #10

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Amendment to Introduce a Council Member of Communication Control #10

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2c66a74
Add: Public Notes, Communication Control
hannogrimm Sep 30, 2021
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Add: Further Responsibility Definition for CC
hannogrimm Sep 30, 2021
458ca6c
Add: Definition of External Comm Expectations
hannogrimm Sep 30, 2021
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73 changes: 26 additions & 47 deletions statute/statute.md
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# Statutes of the Student Body of the CODE University of Applied Sciences


From December 18, 2020


# I General


## § 1 - Scope of application

These statutes regulate in particular the education, composition, responsibility, procedures and terms of office of the student body of the CODE University of Applied Sciences.


## 2 - Student body

(1) The student body of the CODE University of Applied Sciences consists of all properly enrolled students.

(2) This also includes students currently pausing their studies to take a leave semester.


## 3 - Organs of the student body and composition

(1) The central organs of the student body are



1. the Student General Assembly,
2. the General Assemblies of the Study Programmes,
3. the Student Council.
Expand All @@ -35,17 +28,15 @@ These statutes regulate in particular the education, composition, responsibility

(4) The Student Council is composed of



1. the three elected members to the Senate,
2. the five student members of the standing committees (Research commission, Commission for quality assurance in project based learning, Board of Examiners, Admissions committee (2) and Strategy and Development),
3. the three elected members to the Study Programme Council as the respective representative,
4. two additional council members (one female and one male),
5. a chairperson of the council.
4. a council member of Communication Control,
5. two additional council members (one female and one male),
6. a chairperson of the council.

(5) Additional representatives elected by the organs are not part of the Student Council.


## 4 - Elections to the organs of the student body

(1) All members of the student body at the time are entitled to vote.
Expand All @@ -56,15 +47,14 @@ If members of the student body are not present, they may use an electronic votin

(3) The Student Assembly elects in the following order



1. a chairperson of the council,
2. a female councilmember,
3. a male councilmember,
4. for each standing committee, one person proposed to the Senate for appointment as a student member,
5. for the study programmes Software Engineering (SE), Interaction Design (ID) and Product Management (PM), one person proposed to the Study Programme Council for appointment as a student member.
4. a council member of Communication Control,
5. for each standing committee, one person proposed to the Senate for appointment as a student member,
6. for the study programmes Software Engineering (SE), Interaction Design (ID) and Product Management (PM), one person proposed to the Study Programme Council for appointment as a student member.

(4) The General Assembly of the Study Programmes elect a member of the Senate. The elected student members of the Study Programme Council are a deputy to the respective student member of the Senate.
(4) The General Assembly of the Study Programmes elect a member of the Senate. The elected student members of the Study Programme Council are a deputy to the respective student member of the Senate.

(5) The election for the senate members of the General Assembly of the Study Programmes can be held within a Student General Assembly.

Expand All @@ -76,7 +66,6 @@ If members of the student body are not present, they may use an electronic votin

(9) Every elected representative can be released from their duties at any point according to the principles of majority voting described in §4(6).


## 5 - Terms of office, rotation

(1) Elections take place between 01.10. and 31.10. of each calendar year. Under no circumstances may these take place during the first four weeks of the project phase of the winter semester.
Expand All @@ -87,35 +76,30 @@ If members of the student body are not present, they may use an electronic votin

(4) Open positions can be filled at every Student General Assembly.


## 6 - Succession of mandates

(1) An elected representative gets automatically removed from office if they

1. lose eligibility,

1. lose eligibility,


2. resign from office.
2. resign from office.

(2) If a member leaves a body elected by the Student Assembly for which no substitute members are provided, a successor is to be elected immediately.

(3) If a member resigns from a body elected by the General Assembly of the Study Programmes, a successor is to be elected immediately.
(3) If a member resigns from a body elected by the General Assembly of the Study Programmes, a successor is to be elected immediately.

(4) If a member of a committee is not able to attend a meeting, another member of the Student Council can take the place. This can happen for up to three consecutive committee meetings.

(5) If a member of the Senate is not able to attend a meeting, the deputy member can take the place.

(6) If the student representative of the Admissions committee is not able to attend an admission day, the representative can freely choose a replacement from the student body. It should be kept in mind that the maturity and the training of the replacement person is given to ensure a high quality and fair admission process.


## 7 - Convening

(1) The organs shall be convened by their chairperson or, at the request of a quarter of their members, unless otherwise provided in these statutes.

(2) A request pursuant to para. 1 shall be addressed via Slack in the student channel of the organ to the chairperson or the chairperson of the organ, unless otherwise provided in these statutes. It must contain the first and surname, date and mention of the members. The mentioned members must signal their support within 48 hours of posting by means of a comment.


## 8 - Amendment of legal provisions

(1) Proposals for resolutions on amendments to the legal provisions adopted by the Student Assembly must be sent to its members together with the invitation to the relevant meeting.
Expand All @@ -124,16 +108,19 @@ If members of the student body are not present, they may use an electronic votin

(3) Legal regulations issued by the Student General Assembly shall be published in the Slack and Wiki of the CODE University of Applied Sciences.


## 9 - Duty of information and accountability

(1) All elected representatives of the student body are accountable to the Student General Assembly.

(2) The duty to provide information is limited by the requirements of data protection and the protection of personal rights.
(2) The student council holds the duty to inform their stakeholders, first and foremost the student body, about their relevant efforts, their decisions and their executional plannings in a frequent manner accessible to all partaking members.

(3) The execution and the quality of the described information communication is matter of the council member of Communication Control.

# II Student General Assembly
(4) The duty to provide information is limited by the requirements of data protection and the protection of personal rights.

(5) The student council commits to establish a communication with other organs of CODE that results in measurable, attainable and specific goal definitions in regards to their efforts with those organs to achieve these goals cooperatively. The maintenance of such communication is matter of the council member of Communication Control.

# II Student General Assembly

## 10 - Tasks of the Student General Assembly

Expand All @@ -145,7 +132,6 @@ If members of the student body are not present, they may use an electronic votin

(2) It shall carry out the elections assigned to it by these Statutes or by virtue of other legal provisions or shall propose candidates for committees outside the scope of these Statutes for election, unless other legal provisions provide otherwise.


## 11 - Work of the Student General Assembly

(1) The Student General Assembly meets at
Expand All @@ -156,19 +142,16 @@ If members of the student body are not present, they may use an electronic votin

(2) The Student General Assembly is open to every member of the University (including non academic members, academic members and other staff).


## 12 - Leadership of the Student General Assembly

(1) The Student Council shall preside over the Student General Assembly.

(2) If there is no Student Council in office, the Student General Assembly shall be chaired by a Presidium consisting of three people. The election of the Presidium shall take place in open ballot by a show of hands. Resolutions of the Presidium can only be passed unanimously.


## 13 - Rules of Procedure

The Student General Assembly shall adopt its own rules of procedure.


## 14 - Quorum

(1) The Student General Assembly shall constitute a quorum if 10 percent of all members of the student body are present.
Expand All @@ -177,17 +160,14 @@ The Student General Assembly shall adopt its own rules of procedure.

(3) “Present” only includes physical presence and not being present online, e.g. to take part in online votes.


# III General Assemblies of the Study Programmes


## 15 - Chairing the General Assembly of the Study Programmes

(1) The General Assemblies of the Study Programmes are chaired by Presidiums consisting of three people. The election of each Presidium shall take place by open ballot by a show of hands. Resolutions of a Presidium can only be passed unanimously.
(1) The General Assemblies of the Study Programmes are chaired by Presidiums consisting of three people. The election of each Presidium shall take place by open ballot by a show of hands. Resolutions of a Presidium can only be passed unanimously.

(2) If the General Assembly of the Study Programmes is held within a Student General Assembly, the chair (Student Council or Presidium) of the Student General Assembly will also chair the General Assemblies of the Study Programmes.


## 16 - Work of the General Assemblies of the Study Programmes

(1) The General Assembly of a Study Programme meets at
Expand All @@ -200,9 +180,7 @@ The Student General Assembly shall adopt its own rules of procedure.

(2) The General Assembly of a Study Programme elects a representative for the senate, who automatically joins the Student Council.

(3) The General Assembly of a Study Programme elects a representative for the Study Programme Council, who automatically joins the Student Council. \


(3) The General Assembly of a Study Programme elects a representative for the Study Programme Council, who automatically joins the Student Council.

## 17 - Quorum

Expand All @@ -212,15 +190,12 @@ The Student General Assembly shall adopt its own rules of procedure.

(3) “Present” only includes physical presence and not being present online, e.g. to take part in online votes.


# IV Student Council


## 18 - Tasks of the Student Council

(1) The Student Council shall decide on


1. fundamental matters of the student body representing the Student General Assembly,

2. the convening of a Student General Assembly.
Expand All @@ -233,27 +208,31 @@ The Student General Assembly shall adopt its own rules of procedure.

(5) The Student Council can invite people to their meetings to discuss specific matters.


## 19 - Management of the Student Council

(1) The Student Council shall be chaired by the chairperson of the council.

(2) If there is no Student Council chairing member in office, the Student Council shall be headed by a Presidium consisting of three members. The election of the Presidium shall be held by open ballot by a show of hands. Resolutions of the Presidium can only be passed unanimously.


## 20 - Quorum

The meetings of the Student Council have a quorum if at least half of the members of the Student Council are present.


## 21 - Meetings of the Student Council

The Student Council meets on
(1) The Student Council meets on

1. resolution of the chairperson of the council,

2. a request from one third of the members of the Student Council.

(2) Meetings convened by the student council have to be documented by notes or have to be protocolized.

(3) Official notes and protocols of a meeting convened by the council have to be made public and accessible within four weeks after their creation.

(4) The quality and creation of public notes is supervised and ensured by the elected council member of Communication Control.

(5) The task delegation of writing notes or protocols is matter of the convening chair.

## 22- Decisions of the Student Council

Expand Down