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mentors/week-1-mentor-onboarding.md

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+# OLS-6 Mentors
+
+
+
+## Mentor onboarding 
+
+30 to 60 minutes, OLS-specific info for mentors: Week starting 19 September, 
+
+   * Group 1: 19 Sep, 20.00 UK time 
+   * Group 2: 21 Sep, 11.00 UK time
+
+
+**Zoom:** [REMOVED BECAUSE ZOOM BOMBING]
+
+If you're looking for professional mentor training (3 hours), see and bookmark this: Mentor training complete template: [https://docs.google.com/document/d/1Z923mxvRa0xwsnu-bta\_4V7DkPE1Pgb6AcNz7VFOJwE/edit#](https://docs.google.com/document/d/1Z923mxvRa0xwsnu-bta\_4V7DkPE1Pgb6AcNz7VFOJwE/edit#)
+
+
+
+## Registration/roll call
+
+**Onboarding Group 1:** 19 Sept, 20.00 UK time 
+
+**Attendees: **
+
+   * *Name / organization / pronouns / language(s) / social Media*
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+
+
+
+**Onboarding Group 2:** Group 2: 21 Sept, 11AM UK time
+
+Attendees: 
+
+   * *Name / organization / pronouns / language(s) / social Media*
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+
+
+
+## Check-in
+
+*Add a word, emoji, or link to a piece of media to express how you are feeling about mentoring this week. Any interaction with your work/family/book/podcast etc. coached or mentored you  on something that made you week.*
+
+   * name / word, emoji or link
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+   * 
+
+
+## Join the call
+
+   * Please note that this call will be recorded 
+   * The video will be available on the YouTube channel in the next days: [https://www.youtube.com/openlifesci](https://www.youtube.com/openlifesci)
+   * Turn on your webcam if you don’t mind sharing your face (or off if you do!)
+   * Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name.
+       * **W** for written reflection-based exercise in the main room
+       * **S** for Spoken Discussion Breakout Room. This will help us assign you to the breakout room with the format of your choice 
+
+
+
+
+## 🗣️Welcome!
+
+HOST (⏰ 2 mins)
+
+   * Reminder: Code of conduct \& community participation guidelines: [https://openlifesci.org/code-of-conduct](https://openlifesci.org/code-of-conduct)
+   * If you experience or witness unacceptable behaviour, or have any other concerns, please report it by contacting the organisers - Bérénice, Malvika, Emmy, Paz, and Yo. ([email protected]).
+       * To report an issue involving one of the organisers, please email one of the members individually ([email protected], [email protected], [email protected], [email protected]).
+   * Otter.ai transcript to follow along by clicking on "live on otter.ai" on top right of your screen or see here: ADD
+   * Please edit your Zoom name (click on the three dots on the top right of your video) and add one of the following letters in front of your name.
+       * **W** for written reflection-based exercise in the main room
+       * **S **for Spoken Discussion Breakout Room/ This will help us assign you to the breakout room with the format of your choice 
+
+
+## 30 second intros
+
+HOST (10 mins) +15
+
+Share name, affiliations, open science experience etc. as desired - 30 seconds / person!
+
+- roll call order <3 
+
+(Maybe useful for who's struggling with internet: video options -  the up arrow next to Stop video > Video settings > Enable stop incoming video feature) <3 very useful!
+
+This will "hide" (just for you) the videos of others in the call, so you will receive less data (ideally, easier to manage for your connection)
+
+
+
+## Successes and challenges of mentoring 
+
+HOST (20 mins) +35
+
+
+*Goals:*
+
+   * Understand common successes and challenges in mentoring
+   * Know how to celebrate successes and approach challenges in mentoring 
+
+
+**Breakout group - discussion for 15 minutes**
+
+*A bit of background of the Open Life Science program to help catalyse the discussion!*
+
+
+
+**Prompts **for sharing the successes you’ve experienced in mentorship in the past and the challenges you think you will face as a mentor for OLS. Please only share what you’re comfortable sharing and be as abstract or general as you’d like; no need to overshare identifying information about people.
+
+   * What’s working? What mentoring pro-tips can you share with others? How are you acknowledging, documenting, and celebrating success with your mentee?
+   * What’s especially challenging? Where do you feel like you need help this round?
+   * What do your experiences have in common? What insights can you bring back to the group?
+   * Are there helpful resources you might share with the group?
+
+
+**Notes**
+
+Room 1 - spoken
+
+   *  
+
+Room 2 - spoken
+
+   * 
+   *  
+
+Room 3 - written
+
+   *   
+   *  
+   * 
+
+
+
+ Shared insights from the breakout room (lessons learned, takeaways, trends, +1s; out loud or in the doc)
+
+   *  
+   *    
+
+---- 
+
+
+
+
+
+Shared insights from the breakout room (lessons learned, takeaways, trends, +1s; out loud or in the doc)
+
+   *  
+   *   
+
+
+### OLS syllabus and mentor-mentee calls
+
+HOST (10 mins) +45
+
+*Resources and goals:*
+
+   * Some background of the program and syllabus conveyed through cohort calls: [https://openlifesci.org/ols-6](https://openlifesci.org/ols-6)
+   * Introduction to the mentor-mentee calls
+       * Google groups: mentors only (REDACTED), and [REDACTED]
+       * Slack: channels for mentors only (private #ols-6-mentors), and one for the entire cohort
+       * Calendar: you can subscribe to that, but we will send invitations as well: [https://openlifesci.org/ols-6#schedule](https://openlifesci.org/ols-6#schedule)
+       * Notes: 
+           * Mentor training template and handbook: 
+       * Template for each mentor-mentee call: 
+               * HackMD template: [https://hackmd.io/cUEsBEYHSRi3NjYKOLCFqA]([]https://hackmd.io/cUEsBEYHSRi3NjYKOLCFqA[])
+               * Google Doc template: [https://docs.google.com/document/d/1Mw4OZ--xEQGz9q1QR0i0uwvhK5YER8JT5O6gOnne2KU/edit#]([]https://docs.google.com/document/d/1Mw4OZ--xEQGz9q1QR0i0uwvhK5YER8JT5O6gOnne2KU/edit#[]) 
+           * Let’s have a quick look for the coming week
+               * Set a regular date and time
+               * set a ritual (gratitude, reflection, connection), reviewing assignments together by asking the right question (you are not a supervisor, you are a mentor!)
+               * set tone for the next week (small goals and encouragement)
+           * To follow what is happening in each week: 
+               * Week 00 (last week): [https://pad.sfconservancy.org/p/ols-6-week-00](https://pad.sfconservancy.org/p/ols-6-week-00)
+               * Week 01 (this week): [https://pad.sfconservancy.org/p/ols-6-week-01](https://pad.sfconservancy.org/p/ols-6-week-01) <-- this last number will change for each week in the link.
+
+
+Notes: Tips and resources that you want other mentors to know
+
+   * 
+   * 
+   * 
+   * 
+   * 
+
+
+
+### Your turn Q\&A
+
+HOST(10 mins) +55
+
+   * Prompt: What general questions do you have about OLS, working open, or open leadership? How can we help? (ask out loud, type questions and responses here, offer +1s and emojis) - see some Q\&A from OLS-5
+       * 
+       * 
+       * 
+       * 
+       * 
+       * 
+       * 
+
+## Feedback for the organisers
+
+
+
+   1. What worked?
+       * 
+       *
+   1. What didn’t work? 
+       * 
+       *
+       *
+   1. What would you change?
+       * 
+       * 
+       *
+   1. What surprised you?
+       * 
+       * 
+       *